Registration Guidelines - The United Nations Convention

{"items":[{"text":"Home","url":"\/","active":false},{"text":"Participant Guidelines","url":"\/guidelines","active":false},{"text":"Registration Guidelines","url":"category-1","active":true}],"title":"Registration Guidelines","downloadUrl":"","iconUrl":"","description":"","downloadText":"Download Event Brochure","patternImage":"data:image\/svg+xml;base64,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"}

{"categories":[{"id":"1","title":"Participant Information & Delegate Handbook","active":true,"contentType":"file","content":"## New Section\nAdd your content here using Markdown format.","fileUrl":"https:\/\/hanoiconvention.org\/wp-content\/uploads\/2025\/10\/1024_HandBook.pdf","fileId":1261,"href":"category-1"},{"id":"2","title":"Registration and Accreditation Guide","active":false,"contentType":"file","content":"## New Section\nAdd your content here using Markdown format.","fileUrl":"https:\/\/hanoiconvention.org\/wp-content\/uploads\/2025\/08\/How-To-UN-Convention-Signing-Ceremony-Registration_0813.pdf","fileId":805,"href":"category-2"},{"id":"3","title":"Side event registration","active":false,"contentType":"markdown","content":"## Guidelines and Criteria for Organizing Side Events - United Nations Convention against Cybercrime Signing Ceremony, Hanoi 2025\n\n* Application Period:  \nFrom July to 15 September 2025  \n(Application form will be available via website link to be sent to Designated Administrative Officer (DAO)  \n* Notice of Side Event Confirmation:  \nBy 15 September 2025  \n(Confirmation will be sent from Organizing Committee to the registered email of the side event organizer)  \n* Deadline for Submission of the Following Information:  **By 22 September 2025**, send to the designated email address:  \n  * Names of co-organizers (co-sponsors)  \n  * Room and logistical arrangements  \n  * Final agenda of the side event  \n  * List of speakers with full details (name, title, organization, passport copy)\n\n### **Duration of side events**\n\n* Typically, side events should be limited to one hour with 15 minutes for settlement (75 min). \n\n### **Slots & Timeframe for side events (for your information): Your side event will be allocated in one of the time slots as follows:**\n\n* Day 2 (26 Oct 2025):  \n  * Slot 1: 09:00 \u2013 10:15: 10 to 12 parallel side events  \n  * Slot 2: 12:00 \\- 13:15: 10 to 12 parallel side events  \n  * Slot 3: 13:30 \u2013 14:45: 10 to 12 parallel side events  \n  * Slot 4: 15:00 \\- 16:15: 10 to 12 parallel side events  \n* Time slot arrangement will be informed to the side events\u2019 organiser by due course.\n\n### **Eligibility \u2013 Organizers of side events**\n\n* Events can be organised by:   \n  - Member States (through their Embassies\/ Consulars\/ Missions to Viet Nam)  \n    - UNODC branches, sections, units and field offices  \n    - Other UN entities  \n    - Intergovernmental organizations.  \n    - Non-governmental organizations in consultative status with ECOSOC   \n    - Private sector (tech companies, etc.);  \n    - Media agencies.  \n    - Universities, academia.  \n* Only applications submitted by eligible entities listed above will be reviewed. Events with multiple co-sponsors must designate a single main organizer.  \n* One event can be organized by one main organizer and co-organized by multiple entities (*co-organizers or co-sponsors*).\n\n### **Format**\n\n* A side event can be organised in the formats of a panel, discussion, debate, fireside chat, etc.   \n* Organiser of side event need to inform format of their side event in advance for better arrangement & **room allocation** as well as clarify on logistical limitations, by 22 September 2025\\.\n\n### **Application Process**\n\n* Deadline for applications of side event: **15 Sep 2025**  \n  The application form will be available online \\- link will be sent to DAO upon registration of main event.  \n  Please fill in all fields.  \n* Requests will be accommodated in the order of receipt of the application. Requests submitted by Member States will be accommodated first.  \n* Receipt of submission for side event application DOES NOT means the side event is confirmed but only when an email of side event confirmation is sent out by the signing ceremony Organizing Committee. *This email confirmation will be sent out around 1.5 months before the signing ceremony.*  \n* Organizers can send one consolidated list of their co-organizer (co-sponsors) and speakers (*name, passport, title & organization*) to Viet Nam by 22 September 2025 (it is the responsibility of the organizer to confirm and verify their co-sponsors).\n\n### **Logistical requirements**\n\n* **Room arrangement and equipment**:  \n  * Please refer to NCC website [National Convention Center (NCC)](https:\/\/ncc.gov.vn\/), Room on 2nd floor and category for reference of occupation and capacity of the room.  \n  * Organiser of side event is requested to present their room & chair arrangement plan by 22 September 2025 (together with their consolidated list of co-organisers).   \n    Other request for special room arrangement (chairs, podium, table, projectors, number of microphones) should also be communicated in advance, by 22 Sep 2025\\.  \n    Please note that special requests to alter the meeting room to its original constructed form is not accepted.   \n    No online streaming service will be provided.  \n    No requests to alter the physical structure of the meeting rooms (e.g., removing fixed partitions or ceilings) will be entertained.   \n  * Each conference room can be equipped with 01 projector, 01 screen for display and 02 microphones, and a default number of tables and chairs \u2013 the number of chairs and tables will be arranged upon notices by organizer (22 Sep 2025).  \n  * Organizers of side events are responsible for all other electronic equipment including laptops.   \n  * Organizers of side events are responsible for their own multi-media recording.  \n  * Technical staff will introduce organizers to the equipment shortly before the start of the event. Please note that technical staff will not always be available all through the side event period.  \n* **Methodology & Technical assistance: Side events can only be organised in person.**  \n* **Access & entrance badge**: Organizers are responsible for registering for the access and entrance guests who are not participants of the main ceremony to their side event*.* The list of these participants should be informed by 22  Sep 2025\\.  \n  * **Side event badge**:  \n    Please note that the side event badge will only be activated on the respective day of the side event*.*  \n* **Languages for side events:** Side event\u2019s organizers are responsible for interpretation (if any).  \n    \n* **Food or catering arrangement:** Drinking water will be provided at designated stations. Organizers may register separately for additional catering services. Further details will be announced in due course.\n\n### **Report & Contact**\n\n* Side event organizers will be invited to share a short summary of the event (maximum 150 words) and a photo (*see photo instruction*) after the end of the session.  \n* Please address questions regarding side events to the organizer of signing ceremony at ([info@hanoinconvention.org](mailto:info@hanoinconvention.org))","fileUrl":"","fileId":0,"href":"category-3"},{"id":"4","title":"MUN registration","active":false,"contentType":"markdown","content":"## CALL FOR PARTICIPATION\n\n**Side event: Model Conference of the Parties to the United Nations Convention against Cybercrime (Model CYCON COP)**\n\n**Time:** \t3-6 hours depending on number of participants, 26 Oct, 2025 (2nd day of the signing ceremony)\n\n**Location:** \tNational Convention Center, Hanoi, Viet Nam\n\n**Organizer:** \n\n- Ministry of Foreign Affairs of Viet Nam, \n\n- Ministry of Public Security of Viet Nam, \n\n- Global Cybercrime Programme (GPC), United Nations Office on Drugs and Crime (UNODC)\n\n**Language:** English\n\n**Eligibility:** Delegates participating in the Signing Ceremony of the UN Convention against Cybercrime 25-26 Oct 2025, under the age of 40, upon registration by delegations (max 3 representatives each delegation)\n\n**Benefits:** \n- Networking opportunity - join a global network;\n- Gain valuable experience in multilateral negotiation;\n- Potentially contribute to better implementation of the UN Convention against\n- Cybercrime;\n- Certificate of Participation to your contribution.\n\n**Steps:**\n1. Open for nominations of participants: **Until 15 September 2025**\n\n   **Link:** **https:\/\/forms.office.com\/e\/Uwk663nXCC?origin=lprLink**\n\n2. Confirmation of participants: **Expected by 22 September 2025**\n3. Communication group (via WhatsApp) established and exchanged on drafts.\n4. Before the event: Agree on drafts and statements prepared. The method of agreement will be communicated in due course.\n5. During the event: Present statements, suggestions and agree on a drafted resolution.\n6. After the event: Outcome to be reported, global network maintained.\n\n**1. Reasons - Context**\n\nModel United Nations (MUN) is a simulation of a United Nations conference. Participating delegates will act as representatives of a country\/ state\/ organization, making statements based on their national-state-organization stance on global issues raised in the conference agenda. The main principle in the conference is to reach consensus among the majority of delegates while ensuring the individual interests of each party. \n\nCybercrime is an evolving form of transnational crime. The complex nature of crime as one that takes place in the border-less realm of cyberspace is compounded by the increasing involvement of organized crime groups. Perpetrators of cybercrime and their victims can be in different regions, and its effects can ripple through societies around the world, highlighting the need to mount an urgent, dynamic and international response.\n\nThe MUN will focus specifically on the United Nations Convention against Cybercrime in the form of Conference of the States Parties to the United Nations Convention against Cybercrime. \n\n**2.\tObjectives**\n\nModel UN (MUN) Conference of the States Parties to the United Nations Convention against Cybercrime offers a popular way to learn about the United Nations Convention against Cybercrime and to give tomorrow\u2019s leaders an insight into negotiating at the international level for delegates who wish to integrate crime prevention and criminal justice issues into their simulations.\n\nIts purpose is to:\n- Promote, facilitate and support international cooperation and technical assistance in the prevention of and fight against cybercrime.\n- Promote integrity, accountability and awareness of youth towards the issue of cybercrime.\n\nThe objective of the MUN Conference of the States Parties to the United Nations Convention against Cybercrime is to improve the capacity of and cooperation between States parties to achieve the objectives set forth in the Convention.\n\n**Conference of the States Parties:** After entry into force, a Conference of the States Parties will convene periodically to improve the capacity of and cooperation between States Parties to achieve the objectives of the Convention and to promote and review its implementation.\n\n**3.\tMethodology and Structure** \n\n**Attendance**\n\n- **States Parties:** Each delegation participating in a session shall be represented by one representative, who may be accompanied by alternate representatives and advisers that may require (3 people each delegation).\n- **Observers:**\n\n  o\tSignatories: State or regional economic integration organization signatory to the Convention shall be entitled to participate as an observer in the Conference.\n\n  o\tNon-signatories: State or regional economic integration organization that has not signed the Convention may apply to the bureau for observer status.\n\n  o\tThe United Nations Secretariat \n\n  o\tIntergovernmental organizations.\n\n  o\tNon-governmental organizations.\n\n**Tentative outcome documents:** \n\nThe Conference of the Parties to the United Nations Convention against Cybercrime has the following outcome documents: \n\n- Resolutions: these resolutions address technical matters within the scope of the Convention. The rules of procedure state that States parties should make every effort to adopt resolutions by consensus. When no consensus is reached, the text is either amended or withdrawn. \n\n- Report: these reports contain summaries of the deliberations and will be adopted by consensus at the end of the meeting. \n\n**Tentative structure and flow of debate:**\n\n- Election of officers, adopt the agenda\n\n- General discussion, during which time is allowed for States to **make statements on draft resolution(s) which will be drafted by participants in advance.** \n\n- Deliberations are held on issue of \u201cprevention\u201d\n\nThe UN Convention against Cybercrime has a specific chapter on preventive measures, through which **States parties commit to prevent cybercrime.**\n\nMember States recognize that prevention is a multi-stakeholder effort and that the private sector, civil society, and academia must work together with governments to prevent cybercrime.\n\n**Proposed preventive measures include:**\n\n- Strengthening the security of services, technologies, as well as of users;\n\n- Keeping abreast of technological developments and monitoring trends in criminal activity;\n\n- Awareness raising of the general public on the safe use of digital technologies;\n\n- Promoting safety measures for children, as well as gender-based violence committed through ICTs.\n\n**In overview, the program is expected to follow 4 stages:**\n\n- Research & draft (for resolution (s) which will be facilitated in advance)\n\n- Statements: Presentation on statements and suggestions\n- Adoption of report and resolution(s).\n\n**4.\tParticipants and Acknowledgement**\n\n**- Participants:**\n\n-  Delegates who participate in the Signing ceremony, under the age of 40.\n\n- **Registration to participate will be open until 15 September 2025.**\n\n**(Link: https:\/\/forms.office.com\/e\/Uwk663nXCC?origin=lprLink)**\n\n- The organizing committee will verify their accreditation status and confirm participation by 22 September 2025.\n\n- Delegates are required to inform their emails for communications in preparation for the MUN.\n\n- Maximum 03 delegates allowed per delegation. We encourage group registration.\n\n**-\tAcknowledgement:** Delegates who registered to participate in MUN will have:\n\n - Opportunity for networking and to be included in a multilateral network of the same interests;\n\n - Your ideas and contributions might be considered by policy makers and served as a valuable input;\n\n - Your participation and contributions will be acknowledged with the Certificate of Participation to the MUN of Conference of Parties to the United Nations Convention against Cybercrime.\n\n**- Upon registration, participants are divided into the following groups:**\n\n - Delegates representing the Secretariat and Executive Committee;\n\n - Delegates representing the state parties of the Convention;\n\n - Delegates representing the observers of the Convention;\n\n - Delegates representing international and non-governmental organizations.","fileUrl":"","fileId":0,"href":"category-4"},{"id":"5","title":"Multistakeholder nomination","active":false,"contentType":"markdown","content":"## ANNOUNCEMENT FOR HANOI CONVENTION WEBSITE INVITATION FOR MULTI-STAKEHOLDERS\n\nThe Government of Viet Nam, in collaboration with UNODC, are delighted to invite all multi\u2011stakeholders \u2013 civil society organizations, academic institutions, private sector partners, and the media \u2013 to participate in the **Signing Ceremony** of the United Nations Convention against Cybercrime, to be held at the National Conference Center in Hanoi, Viet Nam, on **25 and 26 October 2025**. This milestone event will convene global experts and practitioners to celebrate our shared commitment to countering the misuse of information and communications technologies for criminal purposes.\n\nThe proceeding in the main conference room will have interpretation provided in all six official United Nations languages and Vietnamese. \n\nRegistration is open via our online portal at\u202f**Registration Portal - The United Nations Convention Signing Ceremony & High-level Conference**\u202fand will close on **15 September 2025 at 23:59 GMT+7**. Due to limited seating, places for multi\u2011stakeholders will be allocated on a first\u2011come, first\u2011served basis following the approval process. There is no fee to register or participate in the event. However, all registered participants will need to fund their own travel to this event. \n\nThe Government of Viet Nam also invites multi-stakeholders to submit proposals for side events and exhibits until **7 September**. All applications will be reviewed on a rolling basis and successful proposals will be notified by **mid-September**. Please note that interpretation is not provided for side events.\n\nFurther details on the programme format, annotated agenda, side\u2011event slots and exhibit layout will be posted in due course on the official Ceremony website at *https:\/\/hanoiconvention.org\/*. Please consult the **Guidelines and Required Documentation** section at **Registration Guidelines - The United Nations Convention** for application templates and technical specifications.\n\nFor any questions, please contact the Hanoi Convention Secretariat at\u202f*info@hanoiconvention.org*. We look forward to your active participation and to advancing our collective response to cybercrime.\n","fileUrl":"","fileId":0,"href":"category-5"},{"id":"6","title":"Exhibition registration","active":false,"contentType":"markdown","content":"## Exhibition Guidelines for the Signing Ceremony of the United Nations Convention against Cybercrime  \nHanoi, October 2025\n\n### Application timeline\n\n* Application period: 1 July \u2013 15 September 2025  \n* Confirmation notice: By 15 September 2025 (via official email to registered organizer)  \n* Deadline for notice on co-organizers, arrangement plan and opening ceremony notification: By 22 September 2025\n\n### Time for mounting\n\n* From 20 to 24 October 2025 (Friday), between 10:00 and 16:00. \n* All exhibition organizers are only allowed to set up during this timeframe. For specific time arrangements, please contact the Organizing Committee at info@nca.org.vn\n\n### Eligibility\n\n* Exhibitions may be organised by:   \n  - Member States;  \n    - UNODC branches, sections, units and field offices  \n    - Other UN entities  \n    - Intergovernmental organizations.  \n    - Non-governmental organizations in consultative status with ECOSOC.  \n    - Private sector (tech companies, etc.).  \n    - Media agencies.  \n    - Universities, academia.  \n* Only complete applications received within the deadlines will be considered.\n\n### Application Process\n\n* Deadline for applications of exhibition: 15 September 2025  \n  The application form will be available online \\- link will send to DAO upon registration of main event.  \n  Please fill in all fields.  \n* Requests will be accommodated in the order of receipt of the application. Requests submitted by Member States will be accommodated first.  \n* Receipt of submission for exhibition application DOES NOT mean the exhibition is confirmed but only when an email of exhibition confirmation is sent out by the signing ceremony from the Organizing Committee. This email confirmation will be sent out around 1.5 months before the signing ceremony, by 15 September 2025\\.\n\n### Promotion Materials & Technology of Exhibition\n\n* Exhibitors are responsible for producing, shipping, mounting and demounting of exhibition materials and technology on 24 Oct 2025 and 26 Oct 2025\\.  \n* Topic of exhibitions must be thematically relevant to the UN Convention against Cybercrime.   \n* Member States cannot be made the focus of an exhibition without their engagement or be featured on any promotional material without their consent.  \n* **Any materials and technology demonstration at the exhibitions must comply with Viet Nam\u2019s laws and regulations.**\n\n### Logistical information\n\n* **All exhibitions must be approved prior to their installation**. All exhibition materials, technologies, and demonstrations must comply fully with the laws and regulations of the Socialist Republic of Viet Nam and any National Convention Center \\- related rules.  \n* **Space arrangement and equipment**:   \n  * Please refer to the website: [National Convention Center (NCC)](https:\/\/ncc.gov.vn\/) and category for reference of occupation and capacity of the centre.  \n  * The space allocated for each exhibitor is *3 meters (length) and 3 meters (width) \u2013* can be combined up to 4 spaces upon request*.*  \n  * Exhibitor\u2019s materials including standees, banner, backdrop are limited to display only within their respective exhibition areas.  \n  * Organiser of exhibition is requested to present their arrangement plan by 22 September 2025 (together with their consolidated list of co-organisers).  \n  * Each exhibition will be equipped with 02 tables, 04 chairs for display   \n  * Organizers of exhibition are responsible for all other equipment including electronic equipment *(TV monitors, screens, computers).*  \n  * Organizers are responsible for the import \u2013 export of the equipment. Please contact email address: [info@hanoiconvention.org](mailto:info@hanoiconvention.org) for custom questions and procedures.  \n  * Technical staff will introduce organizers to the equipment shortly before the start of the event. Please note that technical staff will not always be available all through the exhibition period.  \n* **Logos and banners** of Viet Nam\/ Signing ceremony & UN\/ UNODC logo can only be used by UN\/ UNODC\/ Viet Nam\u2019s relevant stakeholders of signing ceremony or with permission.  \n* **Access & entrance badge**: Organizers are responsible for registering for access and entrance guests who are not participants of the main ceremony to their exhibition*.*  \n* **Languages at the exhibitions**:   \n  Interpretation is not supported for exhibitions.  \n  Exhibition\u2019s organizers are responsible for interpretation (if any).  \n* **Food or catering arrangement:** Drinking water is provided at the signing ceremony at water corner. Exhibitor\u2019s organizer will be able to register for additional food and catering services. More information will be informed in due course.\n\n### Exhibition\u2019s opening ceremony\n\nIf you wish to organize an exhibition\u2019s opening ceremony, kindly inform your focal point via email by **22 September 2025**, as additional equipment and security procedures might be needed. \n\n### Cost\n* Exhibition organizers from international organizations and private sector companies will be subject to costs associated with the construction and setup of their exhibition booths.\n* For detailed information regarding applicable fees and payment arrangements, kindly contact the Organizing Committee at the following email address: info@nca.org.vn\n\n### Report & Contact\n\n* The designated focal point is the person nominated by the DAO and will need to participate in-person as well as available to be contacted during the event.   \n* Exhibition organizers will be invited to share a short summary of the event (maximum 150 words) and a photo (*see photo instruction*) after the end of the session.  \n* Please address questions regarding exhibition to the organizer of signing ceremony at (info@hanoiconvention.org)","fileUrl":"","fileId":0,"href":"category-6"}]}